CORE PURPOSE OF JOB

To provide effective administrative support to the Director: Operations

KEY PERFORMANCE AREAS

• General office management and -administration
• Meeting officer functions
• Electronic communication
• Manage diaries
• Travel bookings
• Manage annual budgets and finance web claims
• Monitoring effective service delivery
• Event planning and catering

CORE COMPETENCIES

• Good communication and interpersonal skills
• Good typing skills
• Be open, flexible and innovative
• A thorough knowledge of word processing and computer skills
• Good verbal and written communication skills
• Ability to work without supervision
• Ability to work effectively under pressure and be completely trustworthy
• Ability to pay attention to accuracy and detail
• Fluency in at least two official languages
• Ability to work under pressure, to multi-task and to manage time
• Ability to prioritize importance of tasks
• Thorough knowledge of NMMU financial system (Finance Web) in order to

key in claims (requisition requests)

• Sound knowledge of Nelson Mandela University organizational structure and facilities
• Excellent telephone etiquette
• Ability to organize work in a systematic and structured manner
• Be motivated and work with initiative
• Good facilitation, training and presentation skills

MINIMUM REQUIREMENTS

• Grade 12 or equivalent qualification
• Secretarial or administrative tertiary qualification
• 5 years’ experience relevant to competencies required
• Accredited competency in Microsoft Word, Excel and Power Point
• Driver’s license

Desirable additional education, work experience and personal qualities: Sound understanding of the latest trends in the field of professional support in a learning and teaching environment.

Nelson Mandela University reserves the right not to make an appointment. In considering candidates for appointment into the advertised posts, preference will be accorded to persons from a designated group in accordance with the approved Nelson Mandela University Employment Equity Plan.