Cashbook and banking:

• Reconcile cashbooks for 4 entities
• Prepare weekly cashflow report
• Prepare cashflow forecasts and requirements monthly and as required
• Prepare monthly forecast of payments (forecast creditors listing)
• Prepare payment authorisation runs in terms of policy
• Identify reconciling items on cashflow and ensure these are correctly resolved

• Submit only valid and authorised invoices / costs for payment
• Load balances to be paid to suppliers after the approval of creditors reconciliations
• Ensure suppliers are paid in accordance with payment terms of the creditors account
• Ensure only invoices that have been processed are submitted for payment (unless an advance payment is required and has been authorised)
• Only load valid and authorised payments on the banking application
• Accurately load banking details of the supplier, amount to be paid to the supplier & payment reference on the banking system when required

Petty cash:

• Issue petty cash for approved petty cash requisitions / requests
• Reconcile petty cash on the approved template / format on a weekly basis
• Processing petty cash transactions accurately and within deadlines on a weekly basis

Intercompany Transactions (Fly and Cruise and Hotels, Logistics, KCT, MSC Cruises SA, etc):

• Ensure all intercompany balances agree with the counterparty at each month end
• Obtain intercompany confirmations
• Complete any re-invoicing to be performed to other intercompany entities (including raising POs if required)
• Request account statements from active suppliers at a minimum monthly

MSC - Internal

• Complete creditors reconciliations on a monthly basis accurately
• Request outstanding invoices from intercompany vendors as required in time for payment and processing within deadlines
• Ensure invoices/credit notes are not captured on the accounting software more than once
• Ensure invoices are not paid more than once
• Ensure all invoices captured comply with SARS & other legal requirements
• Match supporting documents to expense claims as required within 24 hours of receiving claim
• Revalue foreign currency intercompany loans appropriately