Our client is seeking an Executive Personal Assistant who will be responsible for providing high-level administrative support to the CEO and other Executive Committee members. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects.

Responsibilities:

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.

• Sustain a daily calendar of meetings and events.

• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.

• Arrange travel and accommodation for executives.

• Prepare expense reports.

• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with.

• Manage the Executive's contacts.

• Assist in preparing and managing presentations and decks.

• Be responsive to emails/texts/phone calls, with contact outside normal business hours.

• Welcome the Executive’s guests by greeting them, in person or on the phone, answering or directing inquiries.

• Use discretion, confidentiality, and good judgment to manage C-Level matters.

• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.

• Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.

• Complete ad hoc projects as assigned – such as personal events and/or family needs.

• Organize complex calendars and schedules, resolving any scheduling issues.

Skills:

• Excellent communication and time management skills; proven ability to meet deadlines.

• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

• Accuracy.

• Professional approach.

• Excellent Administration.

• Be a hardworking, driven, initiative-taking, ambitious person who will be able to work independently and accurately.

• Excellent oral and written communication skills.

• People centric.

• Flexibility.

• Excellent organizational skills.

• Diligence.

• Self-driven.

• Good communicator.

• Good people skills.

• Assertive nature.

• Logical thinker.

• Elevated levels of initiative.

• Work independently, with a high degree of responsibility.

• Work well under pressure and adhere to deadlines.

• Critical thinking skills.

• Good planning.

• Organizational, analytical, and decision-making skills.

• Confidentiality.

• 5-8 years experience.

• Experience as a Personal Assistant and Public relations officer.

• MS Excel (Expert).

• MS Word (Expert).

• MS PowerPoint(Expert).

• English speaking.

Qualifications:

• Degree in Public Relations or similar.

Contact information

Tamlyn Redmond