PURPOSE OF THE JOB

 Process creditor payments to INSETA creditors according to policy, the PFMA and statutory requirements and to provide administrative support to the Finance department.

Key Performance Areas

Outputs

Accounting and Financial Administration Support 50%

Expenditure and Payable Management

• Receive invoice and related supporting documents from different divisions, record these in logs and trackers.
•  Check the invoice for validity and accuracy and verify supporting documents (contracts and purchase orders).
• Update Discretionary Grants (DG) contract register as and when contracts are received from Operations division and payments are processed.
• Ensure adherence to PFMA, GRAP and all applicable laws and standards.
• Process the invoice in the accounting system, ensure accurate GL allocations and submit to Financial Accountant for review and posting.
• Once invoices are posted, process the payment in the accounting system and ensure correct payable GL allocation and correct bank account is used and submit for approval.
• Timeously follow up with divisions and obtain outstanding details where required for payment processing.
• Submit the invoice tracker to Senior Accountants for monitoring of the 30 days payment terms as and when payments are submitted.
• Creation and maintenance supplier master data in the accounting system.

Cash Management

• Ensure payments are exported to the correct bank account.
• Review bank statements daily and track unpaid (bounced back payments) and address to ensure payment still within 30 days.
• Prepare cashbook reconciliation weekly for all transactional accounts.
• Follow up on any outstanding/ unreconciled items transaction required and update on next reconciliation.
• Ensure that banking detail for creditors are updated on an ongoing basis.

Other assets and Liabilities management

• Assist with periodic asset counts.

General Ledger Reconciliation 40%

• Assist in the preparation of general ledger accounts reconciliations; identify and recommend required amendments and corrections on a monthly basis.
• Prepare and submit weekly bank reconciliations to Financial Accountant for approval. Identify and recommend required amendments and corrections on a monthly basis.
• Prepare journals in line with policies, procedures, identified corrections and accruals
• Filing of reconciliation reports in line with procedure.

General Administration in support of Finance Department 10%

• Maintain accurate and complete filing processes.
• Provide information from records and database as required by stakeholders.
• Provide information requested by internal and external auditors.
• Follow up on outstanding auditing requests.
• Execute ad hoc duties and actions as required by the Manager and supervisors.
• Identify and communicate any potentials risks within the area of responsibility such as document handling, creditors and bank reconciliations.
• Resolve and follow up on queries and issues with the related stakeholders and creditors.
• Monitor compliance according to Policy
• Distribute documents timeously for processing

REQUIRED QUALIFICATIONS AND EXPERIENCE

Qualifications

Minimum Requirement: Grade 12 or equivalent and a relevant Certificate (NQF 5)  in Finance/ Financial Accounting / Financial Management/ Business Management or equivalent is required

Preferred Requirement: NQF 6 qualification in Finance/ Financial Accounting / Financial Management/ Business Management or equivalent.

Experience

Minimum Requirement: A minimum of 1 to 2 years relevant experience in Financial Administration and payments in a PFMA environment

Preferred Requirement: Appropriate experience in the Public Sector environment.

REQUIRED KNOWLEDGE AND SKILLS

Knowledge

Minimum Requirement: Knowledge and understanding of the PFMA and NT regulations

Preferred Requirement: Knowledge and understanding of the appropriate legislative and regulatory frameworks. (PPPFA, BBBEE etc.)

Skills

Minimum Requirement: Attention to detail, ability to work under pressure and meet deadline under challenging circumstances.

Preferred Requirements: job Specific