Our clients reserves the right not to make an appointment. In considering candidates for appointment into advertised posts, preference will be accorded to persons from a designated group in accordance with the approved Employment Equity Plan.
Secretary Health Sciences
(5231)
Overview
Reference
5231
Salary
ZAR/month
Job Location
- South Africa -- Nelson Mandela Bay Metro -- Gqeberha
Job Type
Permanent
Posted
10 July 2025
Closing date
25 Jul 2025 21:59
Nelson Mandela University reserves the right not to make an appointment. In considering candidates for appointment into the advertised posts, preference will be accorded to persons from a designated group in accordance with the approved Nelson Mandela University Employment Equity Plan.
CORE PURPOSE OF JOB
The incumbent is expected to deliver a comprehensive administrative and secretarial function to the Human Biology & Integrated Pathology Department on Missionvale Campus, to ensure the efficient and effective functioning of the Department.
KEY PERFORMANCE AREAS
Internal support Provide secretarial support to the Head of Department Preparation and organisation of departmental meetings and events Manage general office operations within the office of the Head of Department Execute and monitor financial transactions between the department and internal and external stakeholders, including procurement of laboratory equipment and consumables Execute human resource processes within the department, including loading short term contracts, requesting ICT services and submitting claim forms Execute university processes for the successful running of departmental academic activities, including loading marks and assessment criteria on ITS, liaising with the assessment office and booking lecture and assessment venues Serve as liaison by preparing and disseminating written and telephonic correspondence to staff, students and other stakeholders. Providing information to relevant stakeholders for the departmental website and other media Reporting and following up on maintenance requests. External support Interact with students and members of the public, clients, customers on a daily basis Render assistance and referring them to the relevant professionals Communicate and liaise with external service providers as and when required Communicate and liaise with external service providers as required
CORE COMPETENCIES 1. Advanced knowledge of professional secretarial and office management tasks. 2. Demonstrated accuracy in financial administration skills. 3. In-depth knowledge of and experience in discipline-specific national and/or international professional societies and councils associated with the Human Biology & Integrated Pathology 4. Demonstrated experience in working with multiple academic processes efficiently 5. Knowledge of applicable university policies and protocols 6. Demonstrated ability to work well in a multicultural and diverse environment and to deal with and resolve issues, problems, conflicts and any crisis situation that may arise 7. Ability to manage time and deliver high-quality work under pressure in a large and busy department. 8. Excellent interpersonal skills. 9. Working in Moodle and related university online and academic programs and systems
POST REQUIREMENTS To be considered for this post, candidates must meet the following non-negotiable requirements: 1. Matric PLUS a completed one-year diploma in Secretarial/Office Management/Communication/ Administration or equivalent 2. Completed two years work experience in a secretarial or departmental administration position 3. Experience in working with a learning management system or related academic online programs used at a higher education institution 4. Proven ability to work in Microsoft Office Suite products (Word, Excel, Outlook) 5. Experience with procurement systems The following requirement may be an advantage: Previous secretarial/administrative assistance experience at a higher education institution
ADDITIONAL INFORMATION Applicants are to submit a cover letter or detail on their CV exactly how their skills match the post requirements, provide an updated CV, copy ID and certified copies of their completed qualifications.
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