Nelson Mandela University reserves the right not to make an appointment. In considering candidates for appointment into the advertised posts, preference will be accorded to persons from a designated group in accordance with the approved Nelson Mandela University Employment Equity Plan.

CORE PURPOSE OF JOB

The incumbent is expected to deliver a comprehensive administrative and secretarial function to the Human Biology & Integrated Pathology Department on Missionvale Campus, to ensure the efficient and effective functioning of the Department.

KEY PERFORMANCE AREAS

Internal support
Provide secretarial support to the Head of Department
Preparation and organisation of departmental meetings and events
Manage general office operations within the office of the Head of Department
Execute and monitor financial transactions between the department and internal and external stakeholders, including procurement of laboratory equipment and consumables
Execute human resource processes within the department, including loading short term contracts, requesting ICT services and submitting claim forms
Execute university processes for the successful running of departmental academic activities, including loading marks and assessment criteria on ITS, liaising with the assessment office and booking lecture and assessment venues
Serve as liaison by preparing and disseminating written and telephonic correspondence to staff, students and other stakeholders.
Providing information to relevant stakeholders for the departmental website and other media
Reporting and following up on maintenance requests.
External support
Interact with students and members of the public, clients, customers on a daily basis
Render assistance and referring them to the relevant professionals
Communicate and liaise with external service providers as and when required
Communicate and liaise with external service providers as required

CORE COMPETENCIES
1. Advanced knowledge of professional secretarial and office management tasks.
2. Demonstrated accuracy in financial administration skills.
3. In-depth knowledge of and experience in discipline-specific national and/or international professional societies and councils associated with the Human Biology & Integrated Pathology
4. Demonstrated experience in working with multiple academic processes efficiently
5. Knowledge of applicable university policies and protocols
6. Demonstrated ability to work well in a multicultural and diverse environment and to deal with and resolve issues, problems, conflicts and any crisis situation that may arise
7. Ability to manage time and deliver high-quality work under pressure in a large and busy department.
8. Excellent interpersonal skills.
9. Working in Moodle and related university online and academic programs and systems

POST REQUIREMENTS
To be considered for this post, candidates must meet the following non-negotiable requirements:
1. Matric PLUS a completed one-year diploma in Secretarial/Office Management/Communication/
Administration or equivalent
2. Completed two years work experience in a secretarial or departmental administration position
3. Experience in working with a learning management system or related academic online programs used at a higher education institution
4. Proven ability to work in Microsoft Office Suite products (Word, Excel, Outlook)
5. Experience with procurement systems
The following requirement may be an advantage:
Previous secretarial/administrative assistance experience at a higher education institution

ADDITIONAL INFORMATION
Applicants are to submit a cover letter or detail on their CV exactly how their skills match the post requirements, provide an updated CV, copy ID and certified copies of their completed qualifications.

Contact information

Somana Timna