Our client is seeking an HR Admin and PA to join their team, based in Seychelles. The PA is responsible to handle a range of administrative duties and tasks for each person so as to ensure the smooth running of daily schedules, meetings, communications, requests by conducting timeous follow-ups, feedback and execution. The role requires excellent organizational, communication, and time management skills and the ability to work with discretion and efficiency in a fast-paced environment.

Responsibilities:

Executive Support

• Manage and maintain daily schedules, calendars, and appointments for the GM and Commercial Director.

• Organize and coordinate meetings, video calls, events, and travel arrangements (local and international) for GM, Commercial Director and HR.

• Prepare meeting agendas, take minutes, and ensure timely follow-up on action items.

• Screen incoming calls, emails, and correspondence; handle routine matters independently.

• Draft letters, reports, memos, advertisements and presentations as required.

Office and Administrative Support

• Maintain records in an organized filing system (digital and hardcopy) for confidential and business-critical documents.

• Coordinate internal and external communication on behalf of the executives and HR Manager.

• Monitor deadlines and key deliverables across departments to keep both executives and HR Manager aligned and informed.

• Assist in compiling commercial, operational, and business development reports.

• Prepare draft of Job Descriptions, Job Specs.

• Posting vacancies for hiring. Coordinate, compile and record recruitment activity.

• Assist with onboarding administration, coordination and entering employment data into the company database.

• Assist with the administration of the GOP process.

Project Coordination

• Assist with the planning and monitoring of special projects led by the GM, Commercial Director and HR Manager.

• Liaise with various departments to ensure timely delivery of tasks and follow-ups.

• Track and report on key performance metrics or dashboards where required.

Relationship Management

• Serve as a point of contact between the GM/Commercial Director/HR Manager and internal/external stakeholders.

• Handle confidential and sensitive information with the highest level of professionalism and discretion.

• Represent the Executives and HR Manager in a professional and polished manner in meetings, events, and correspondence.

Qualifications:

• Diploma or Bachelor's degree in Business Administration, Management, or related field preferred.

• Proven experience (3+ years) as a Personal Assistant, Executive Assistant, or similar role supporting senior executives.

• Experience in handling commercial and operational support functions is a plus.

• Experience in HR administration is a plus.

Contact information

Tamlyn Redmond