Raw Materials Controller

Accountable for specialist outputs, as well as initiating quality standards within defined work routines and policies.

Job Purpose
To control the raw material warehousing operation and contract packaging requirements.

Key Accountabilities and Outputs
Raw material control
• Responsible for all controls relating to movement of raw materials from and to all sites
• Manage stock counts and accountable for overall stock accuracy.
• Ensure raw material stock availability on the production line when required.
• Responsible for accurate weighing of batch packs according to BOM
• Ensure stock management principals are applied to reduce redundant and expired stock.
• Outsourced manufacturing (where applicable)
• Accountable for communication regarding forecasts and production run dates.
• Control movement of all raw materials and finished goods.
• Accountable for raw materials and packaging accuracy across warehouses internally and externally.
• Laisse with finance on yields and waste recons.
• Plan and arrange collection in collaboration with the logistics department.
Adherence to the health, safety, food and environmental standards
• Staff shall adhere to all Food Safety Policies and PRP’s and shall adhere to and enforce all food safety requirements at all times
• Staff shall adhere to Health, Safety & Environmental Policies and PRP’s and shall adhere to and enforce all Health and Safety requirements at all times
• Visitor and Contractor Policy – staff shall ensure that visitors or contractors entering the facility are signed in, escorted and wear PPE, are aware of the hygiene policies and do not smoke, eat or drink inside the facility
• Code of Practice – staff shall maintain high levels of personal hygiene in accordance with the code of conduct
• Handwashing Procedure – Ensuring staff are cleaning and sanitizing hands efficiently before handling the product.
• Physical Contamination Control Policy and Procedure – Staff shall be aware of the potential of physical product contamination. Staff is aware of control measures to prevent physical contamination.
• Safety, Health and Environment Policy – Staff take reasonable measures to ensure health and safety hazards do not occur. Should an accident occur, staff shall be aware of the procedure of reporting the incident.

• First Aid Policy – Staff are aware of the first aider on site. Staff is trained to report injuries and illness to supervisors/first aiders.
• Conversant with relevant business information, policies, processes and procedures
• Maintains expected performance standards
• Enforce compliance with relevant legislative and statutory requirements
• Enforce GMP’s and conduct themselves in a manner conducive with food safety practices
• Attend Training and enforce learnings from the training for Quality, Food Safety and Health & Safety that been prescribed for them
• Be vigilant of food defense and food fraud risks
• Maintain a high level of housekeeping within the work environment
General
• Responsible to ensure housekeeping is performed and ensure that all products and activities are stored and are executed within the demarcated areas according to the housekeeping policy (green red and yellow areas)
• Conversant with relevant business information, policies, processes and procedures
• Maintains expected performance standards
• While Job Descriptions are written up for the purpose of a basic outline of the work and responsibilities associated with the Job, the Company encourages and expects all employees from time to time, to assist with work that may not be a direct part of their job description
Additional Region-Specific Accountabilities and Outputs

Qualifications and Experience
• Grade 12 / Matric / NQF level 4 (Essential)
• Upto 3 years experience (Operational Execution) FMCG
• Basic MS Excel; MS Word; E Mail

Key Qualities
Communication
• Routine communication in connection with instructions, requests or normal work tasks
Problem Solving
• Proactive identification of problems that are concrete and procedural, troubleshoot and apply solutions in line with guidelines provided or escalate more complex problems to superiors, providing information required to solve problems.
Relationships Maintained
• Others outside of own work area but inside the organisation
Behavioural Competencies
Verbal Communication
• Able to communicate verbally in a logical manner.
• Takes the intended audience into account when communicating verbal information.
• Makes use of appropriate business language in verbal communication.
• Includes all relevant information in verbal arguments.
• Demonstrates proficiency of language in verbal communication.
• Interprets complex information to expresses own viewpoint in verbal communication.
• Concludes verbal arguments by making reference to relevant facts
Decision Making
• Organises information to make it easier to analyse or see trends.
• Anticipates consequences and formulates alternatives.
• Establishes clear decision criteria for making informed choices.
• Seeks relevant information to better understand situations and problems.
• Conducts appropriate analysis; neither makes snap decisions or over-analyses.
• Sees relationships between various facts, figures or other information.
Continuous Improvement
• Increases performance expectations when success has been achieved
• Seeks out sources of information, including trade associations, “best practice” companies, customers, peers, subordinates, etc.
• Finds ways to fast-adapt improvement ideas to work processes
• Proactively seeks out resources, alliances, etc., needed to quickly introduce improvements

Collaboration
• Helps others with their work.
• Meets commitments to team members or others in the organisation.
• Actively contributes to team discussions and the accomplishment of team work plans.
• Shares expertise and resources to help others address their needs.
• Seeks to include all those who can contribute to the most successful outcome and those who have a stake in the results.
• Actively keeps all stakeholders informed.
• Attempts to reinvigorate team processes when progress is lagging: stays engaged even when not in full agreement with the team’s direction.
Accountability
• Accomplishes assigned tasks and goals: takes necessary actions to keep progress against objectives on track and prepares a roadmap for success.
• Ensures that all who need to know, are clear about the plan.
• Takes full responsibility for own actions and outcomes, including mistakes.
• Always acts in the company’s best interest, regardless of whether it is difficult or unpopular.
• Ensures others are on track for achieving their goals

Contact information

RoAnn Sampson