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Administrative Assistant (Academic Department) - Half Day post (5247)

Overview

Reference
5247

Salary
ZAR/month

Job Location
South Africa -Nelson Mandela Bay Metro -Gqeberha

Job Type
Permanent

Posted
29 October 2026

Closing date
13 Nov 2026 21:59


CORE PURPOSE OF JOB

The Department of Philosophy, within the School of Government and Social Sciences, Faculty of Humanities at Nelson Mandela University, seeks to appoint a self-motivated, highly organised, and efficient Administrative Assistant to provide administrative support to the Department and its management team. The successful candidate will be responsible for managing day-to-day office operations and delivering comprehensive administrative and

secretarial services. These duties also include providing logistical support for marketing, promotions, and events, as well as administrative support to the Head of Department and staff of the Department of Philosophy.

KEY PERFORMANCE AREAS
 

 

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Assist in organising, coordinating, and participating in events related to learning and teaching, operations, and marketing

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Manage filing systems, mail distribution, student records, marks records, examination administration, and
 

general communications.

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Type, format, template, and archive all departmental documentation, including letters, reports, agendas,
 

minutes, correspondence, and examination papers.

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Handle all telephonic communication with internal and external stakeholders,

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Coordinate all travel, accommodation, and venue arrangements

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Schedule and arrange meetings; notify staff and stakeholders; record and distribute minutes; and follow up
 

on action items.

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Manage all incoming and outgoing mail and oversee its distribution.

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Perform all ITS-related administrative functions, including those related to student records and marks,
 

quotations, requisitions, job requests, and budget administration.

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Assist with first-year enquiries and student enrolments.

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Support the department with administrative duties related to operational budgets and financial portfolios.

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Process and facilitate requisitions for materials and services including follow-up procedures in accordance with institutional protocols

CORE COMPETENCIES

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Knowledge of office management and administrative best practices

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Sound knowledge of university policies, procedures, and administrative systems

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Interpersonal and stakeholder relationship management skills

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Strong financial administration skills, including accuracy in processing financial transactions, budget
 

monitoring, requisitions, and record-keeping.

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Marketing support capabilities that contribute to the effective promotion and visibility of departmental
 

activities.

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Excellent verbal and written communication skills

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Demonstrated initiative, problem-solving ability, and capacity to manage diverse administrative and
 

secretarial responsibilities independently.

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Advanced proficiency in Microsoft Office Suite, institutional systems, and cloud-based collaboration
 

platforms

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Strong organisational, planning, and time-management skills,

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Ability to deliver high-quality work under pressure while maintaining accuracy, professionalism, and
 

attention to detail within a busy academic department.

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Commitment to confidentiality, professionalism, and ethical handling of sensitive institutional, student, and financial information

REQUIREMENTS

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Grade 12 or equivalent (e.g. technical qualification).

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2-5 Years relevant and / or working experience

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Experience working in an academic department would be an added advantage

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proficiency in Microsoft office suite and Integrated tertiary software, (ITS).

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Strong verbal and written communication skills

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In depth knowledge of office management and general administrative processes

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Sound knowledge of Mandela University policies and procedures

DISCLAIMER: Nelson Mandela University is a designated employer committed to pursuing excellence, diversity, inclusion, and redress in achieving its employment equity targets. Preference will be given to suitably qualified (Race and Gender) candidates in accordance with the University's employment equity targets.No applications will be accepted after the closing date Friday, 13 November 2026.


Contact information

Asemahle Martin