Key Roles and Responsibilities

Project Financial Administration

• Assist with project setup, maintenance, and project close-out activities.
• Maintain accurate project and financial records.
• Support Finance with ad hoc projects and process improvement initiatives.

Budgeting and Forecasting

• Assist in updating project budgets and forecasts.
• Monitor project financial performance against budgets.
• Support project financial planning activities.

Revenue, Costs and WIP Management

• Assist in monitoring project revenue, costs, invoicing, and Work in Progress (WIP).
• Prepare WIP schedules and project financial reports.
• Support the monthly revenue recognition process.
• Assist in identifying financial variances and outstanding invoices.
• Help monitor project profitability and performance.

Financial Reporting and Analysis

• Prepare financial reports, schedules, and analyses using Excel.
• Support monthly project reporting and variance analysis.
• Assist with identifying incorrectly allocated costs and timesheet postings.
• Analyse project financial data and highlight potential issues.

Audit Support

• Assist with audit preparation activities.
• Gather and provide supporting documentation for audits.
• Ensure financial records are accurate and audit-ready.

Qualifications and Experience

Minimum Qualification

• Studying towards or recently completed a:
  • Diploma in Accounting
  • Finance
  • Financial Management
  • Management Accounting
  • Or a related qualification

Experience

• 1-2 years of experience in a project-related environment.
• Exposure to project finance, accounting, or financial administration would be advantageous.

Skills and Knowledge

Financial Knowledge

• Basic understanding of:
  • Project finance
  • Budgeting and forecasting
  • Revenue and cost analysis
  • Work in Progress (WIP)
  • Invoicing processes
  • Revenue recognition
  • Project profitability

Technical Skills

• Basic to intermediate Microsoft Excel skills.
• Ability to prepare financial reports and schedules.
• Willingness to learn ERP and project management systems.
• Experience with systems such as:
  • Odoo
  • Vantagepoint
  • Similar ERP systems (advantageous)

Analytical Skills

• Strong numerical ability.
• Ability to analyse financial data and identify variances.
• Good problem-solving and analytical thinking skills.

Communication and Administration

• Good written and verbal communication skills.
• Strong organisational and administrative abilities.
• Ability to work effectively within a team.
• Ability to manage deadlines and multiple tasks.

Personal Attributes

• High attention to detail.
• Professionalism and integrity.
• Eagerness to learn and develop.
• Ability to handle confidential information responsibly.
• Strong work ethic and willingness to take initiative.