At Smollan, we’re on an evolutionary journey where we’re shifting our story. We’re looking for truly unique people who believe in fostering a diverse and inclusive environment. Where our people are cared for, happy and inspired in building an extraordinary place to work. 

Job Summary:

Ensure organizational effectiveness and client satisfaction through the effective sourcing and placement of suitable candidate

Key Responsibilities and Deliverables:

Administration of Recruitment Procedures

● Receive notification of all current vacancies

● Identify and utilize available recruitment system resources to source suitable candidates

● Ensure specified deadlines are adhered to

● Perform reference checks on applicants as per business requirements

● Liaise with Service providers to ensure up to date information is provided

● Resolve queries from Service providers timeously

● Coordinate logistics surrounding psychometric assessments

● Coordinate and resolve all queries surrounding Driver Assessments

● Standardise reference checking procedure across the business

● Maintain standard reference guides across all business units

● Maintain guidelines for HR/Line Managers on reference checking

● Maintain interview guides for all job titles

● Ensure all vacancies on e-recruitment are processed timeously

● Handle all queries related to e-recruitment and escalate to TA Team Leader where relevant

● Create and maintain an automated recruitment pool of candidates

Recruitment 

● Conduct preliminary assessments on candidate’s compatibility, cultural fit and readiness, setting realistic role expectations

● Analyse the Heat Map on required positions and ensure that the recruitment pool can consistently provide candidates for positions on the Heat Map

● Attend/conduct interviews or competency-based interviews as per business requirements

● Shortlist suitable candidates via processes set in place

Monitor Quality of Recruits and Potential Candidates

● Establish and maintain a database of suitable candidates to refer to when necessary

● Standardise interview process flow for Route to Market businesses

● Review processes for continuous efficiency and make recommendations to Talent Acquisition Team Leader regarding suggested improvements

● Identify ways to improve current recruitment solutions and provide continuous feedback to TA Team Leader

Reporting

● Monitor and provide feedback on processes and procedures

● Provide feedback through reports and communication to relevant stakeholders

● Keep abreast of trends and developments

● Communicate insights to relevant stakeholders

● Identify problems and make recommendations to improve processes and procedures

● Compilation of monthly reports for presentation at Exco

● Compilation of monthly reports for the Group HR forum

Self-Management

● Follow through to ensure that personal quality and productivity standards are consistently and accurately maintained

● Demonstrate consistent application of internal procedures

● Plan and prioritise, demonstrating abilities to manage competing demands

● Demonstrate abilities to anticipate and manage change

● Demonstrate flexibility in balancing achievement of own objectives with abilities to understand and respond to organizational needs

Key Competencies:

Critical thinking

Communication

Digital fluency

Communication

Relationship building

Emotional maturity

Resilience

Delivering

Goal focus

Reporting Structure:

● Reports to: Senior People Specialist: Talent Acquisition

● Direct Reports: N/A

Minimum Qualifications: 

Diploma/NQF level 5

Minimum Experience: 

1 - 3 years’ experience in recruitment

Knowledge, Skills & Abilities: 

Administration skills

Reporting skills

Communication skills (verbal & written)

Contact information

Oarabile Diphoko