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Front Desk Administrator (Receptionist)

Overview

Reference
Receptionist

Salary
ZAR9,500 - ZAR9,500/month

Job Location
South Africa -Kwazulu-Natal -Umhlanga Rocks -Umhlanga Ridge

Job Type
Contract

Posted
10 July 2026

Closing date
17 Jul 2026 22:59


Introduction

The role of the receptionist is pivotal in ensuring the seamless operation of the organisation by warmly welcoming visitors, managing telephone communications, and undertaking a variety of essential administrative duties.

Duties & Responsibilities

Reception Administration

  • Manage the reception front desk and telephone system efficiently.
  • Maintain a tidy and organised reception area; ensure the display screen is operational and updated with birthdays and anniversaries.
  • Answer calls promptly and ensure messages are communicated via email immediately.
  • Coordinate meeting room bookings effectively.
  • Maintain the boardroom throughout the day, ensuring it is replenished as necessary.
  • Welcome and direct visitors and candidates, and assist with courier and delivery management.
  • Organise staff functions and company events.
  • Undertake miscellaneous duties and responsibilities as assigned.
  • Notify security of visiting clients and suppliers.
  • Ensure smooth operation of the reception area and liaise with IT to maintain the telephone system’s functionality.

HR & Training Administration / Ad Hoc Administration

  • Support onboarding processes and new starter administration.
  • Assist with daily HR and training administration tasks.
  • Undertake additional administrative duties and projects as required.

Stock Control

  • Monitor and track stock levels diligently.
  • Conduct weekly stock takes.
  • Report low stock levels to the direct line manager promptly.
  • Ensure bathroom amenities are replenished at the start and end of the day, and throughout the day as necessary.

Office Maintenance

  • Inform the direct line manager immediately of any office maintenance issues reported or identified.
  • Contact the air conditioning team if the system is malfunctioning.
  • Notify security regarding any faulty electrical plugs.

Health & Safety

  • Alert the Building Manager or Security in the event of a suspected false fire alarm.
  • Contact one of the First Aiders should a first aid situation arise.

Qualifications

  • Matric.
  • Administration or secretarial certificate or diploma.
  • Qualifications and experience in Human Resources would be advantageous.

Desired Experience

  • A minimum of three years’ experience in reception and/or administration roles.
  • Excellent spoken and written English communication skills.
  • Professional and confident telephone manner, with a positive and energetic approach.
  • Proficient in Microsoft Office applications.
  • Familiarity with Canva is advantageous.

Willingness to work weekends or outside regular hours when required.

A valid driving licence and access to own vehicle are essential.


Contact information

Josephine Govender