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Administrative Assistant (5048)

Overview

Reference
5048

Salary
ZAR/month

Job Location
South Africa -Nelson Mandela Bay Metro -Gqeberha

Job Type
Permanent

Posted
28 May 2026

Closing date
29 May 2026 21:59


CORE PURPOSE OF JOB

The Department of Music and Performing Arts, within the School of Visual and Performing Arts,Faculty of Humanities at Nelson Mandela University, seeks to appoint a self-motivated, highly organised, and efficient Administrative Assistant to provide administrative support to the Department and its management team. The successful candidate will be responsible for managing day-to-day office operations and delivering comprehensive administrative and secretarial services. These duties further include providing logistical support for marketing, promotions, events, and concerts, as well as administrative support to the Head of Department and staff of the Department of Music and Performing Arts.

 

KEY PERFORMANCE AREAS
  • Assist in organising, coordinating, and participating in events related to learning and teaching, operations, and marketing, including concerts, seminars, and similar activities.
  • Manage filing systems, mail distribution, student records, marks records, examination administration, general communications.
  • Type, format, template, and archive all departmental documentation, including letters, reports, agendas, minutes, correspondence, and examination papers.
  • Handle all telephonic communication with internal and external stakeholders, including taking messages, redirecting calls, establishing context, and screening calls for the Head of Department (HoD).
  • Manage the HoD diary, both electronically and manually, and facilitate the efficient and effective use of their time in the performance of their duties.
  • Coordinate all travel, accommodation, and venue arrangements, and ensure that cheque requests are processed timeously via the Integrated Tertiary Software (ITS) financial system.
  • Schedule and arrange meetings; notify staff and stakeholders; record and distribute minutes; and follow up on action items.
  • Manage all incoming and outgoing mail and oversee its distribution.
  • Perform all ITS-related administrative functions, including those related to student records and marks, quotations, requisitions, job requests, and budget administration.
  • Assist with first-year enquiries and student enrolments.
  • Support the department with administrative duties related to operational budgets and financial portfolios.
  • Process and facilitate requisitions for materials, services and goods including follow-up procedures in accordance with institutional protocols.

CORE COMPETENCIES
  • An in-depth knowledge and experience of best practice office management and general administrative processes
  • Sound knowledge of Mandela University policies and procedures or evidence of similar exposure at tertiary level elsewhere
  • Excellent interpersonal skills
  • Demonstrate accuracy in financial administration skills
  • Public relations and marketing experience
  • Strong verbal and written communication skills.
  • Proven ability to lead, employ initiative and manage a secretarial/ PR portfolio
  • Proficiency in MS Office Suite (including OneDrive) and cloud-based services like Google Apps.

 

  • Ability to manage time and deliver high-quality work under pressure in a large and busy department with a large public engament profile

REQUIREMENTS

Minimum Requirements

  • Grade 12 qualification.
  • A minimum of two to five years’ relevant work experience within a university or tertiary education environment.
  • At least two to five years’ experience in an academic or administrative setting.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and OneDrive.
  • Strong verbal and written communication skills.
  • In-depth knowledge of office management and general administrative processes.

Added Advantages

  • A relevant national diploma or degree.
  • Sound knowledge of Mandela University policies and procedures, or experience within a comparable tertiary institution.
  • Experience in public relations and marketing, preferably within a creative or academic environment.
  • Working knowledge of Integrated Tertiary Software (ITS): I-Enabler
  • Shortlisted candidates may be requested to undergo some form of competency assessment.
  • Candidates will be required to furnish three references.

ADDITIONAL INFORMATION e.g. contact person and telephone number, e-mail; etc. CLOSING DATE FOR APPLICATIONS:

Dr Rudi Bower: HoD of Department of Music and Performing Arts

An application form must be submitted, accompanied by a recent and comprehensive curriculum vitae, portfolio of evidence and a covering letter stating how the applicant satisfies the requirements in respect of each of the Key Performance Areas and Core Competencies. All applications must be electronically submitted to HR@mandela.ac.za or posted to the Human Resources Directorate, PO Box 77000, Nelson Mandela University, Port Elizabeth, 6031. Direct telephonic enquiries to HRC at telephone 041-504 4259.

DISCLAIMER: Nelson Mandela University is a designated employer committed to pursuing excellence, diversity, inclusion, and redress in achieving its employment equity targets. Preference will be given to suitably qualified (Race and Gender) candidates in accordance with the University's employment equity targets.No applications will be accepted after the closing date Friday, 29 May 2026.


Contact information

Bridgette Simon