Job Title: Accountant

Location: Woodmead

Primary Purpose (Role):

To provide complete and accurate financial information to management by maintaining up-to-date accounting data and preparing management reports. Ensure the integrity of accounting information by establishing quality control over financial transactions and financial reporting.

Key Performance Areas (Responsibilities):

1. Technical Expertise and Operational Functions

Management Accounts

• Prepare monthly management accounts for the allocated legal entities, accompanied by supporting schedules.
• Reconcile all balance sheet accounts monthly between the ledger and sub-ledgers.
• Prepare and process monthly accruals for the relevant legal entities.

Debtors

• Ensure the timely capturing of approved invoices and credit notes across various companies.
• Investigate discrepancies in debtor statements or ledgers, including:
  • Debtors with credit balances
  • Long outstanding invoices
  • Unallocated or partially allocated payments
• Assist with internal and external audits.
• Reconcile the debtors ledger to the general ledger and agree ageing buckets accordingly.

Creditors

• Ensure the timely capturing of approved invoices and credit notes across various companies.
• Assist with supplier queries.
• Investigate discrepancies in creditors' statements or ledgers, including:
  • Creditors with debit balances
  • Long outstanding invoices
  • Unallocated or partially allocated payments
• Verify invoices are issued to the correct legal entity, with the correct VAT number.
• Ensure correct cost codes, nominal ledger codes, and project numbers are used during processing.
• Manage accruals by:
  • Preparing accrual lists.
  • Ensuring the correct capturing and reversal of accruals.
• Assist in internal and external audits.
• Maintain an enquiring mind to confirm invoices are valid business costs and identify potential fraud.

Payroll (Expats and Split Payroll)

• Gather all payroll-related data, including:
  • Collection of signed-off timesheets.
  • Signed leave and sick leave forms with relevant documentation attached.
  • Loan deduction sheets and garnishee orders, where applicable.
• Analyse timesheets for overhead hours and submit to the Department Head for approval.
• Prepare payroll reconciliation sheets by:
  • Calculating salaries and overtime using correct rates, hours, and allowances.
  • Comparing calculations to payslips and labour broker invoices, where applicable.
• Create and run salary sheets and reports.
• Ensure timely capture of correct salary journals and invoices.
• Manage, maintain and update payroll-related data, ensuring data integrity for employee rates, personal information, and job titles for new, current, and terminated employees.
• Maintain the accuracy of increases and bonus information.
• Respond to and clarify employees’ payroll queries promptly.
• Submit payroll reports and sheets on time to management for review.
• Ensure timely import of salaries and payment of labour broker invoices.
• Adhere to payroll procedures and complete payroll-related forms accurately.
• Comply with relevant legislation and regulations.
• Support month-end processes such as preparation and reconciliation of payroll deductions.
• Assist with year-end processes, including annual payroll tax and payment summary reconciliations.
• Maintain leave, sickness, and overtime records.
• Calculate annual leave provisions and accruals.
• Ensure correct payments for employees on maternity leave.
• Calculate and process termination payments.
• Process salary increases and calculate back pay.
• Distribute payslips and IRP5/annual tax certificates promptly, either manually or via Infoslips.

Bank and Cash Management

• Obtain weekly and monthly bank statements.
• Perform bank reconciliations to identify any transactions not captured on the accounting system.
• Follow up weekly to ensure uncaptured transactions are recorded.
• Submit bank reconciliations promptly for managerial approval.
• Revalue foreign currency balances monthly.
• Raise accruals for interest earned on bank accounts not yet received.
• Petty cash management:
  • Ensure adequate safeguards for petty cash.
  • Maintain petty cash float by drawing up cheques and obtaining approval.
  • Ensure all disbursements are supported by relevant business slips.
  • Follow up and reconcile upfront petty cash issues to slips; recover shortfalls.
  • Ensure all disbursements are signed for on petty cash control sheets.
  • Confirm petty cash claims relate to business expenses only.
  • Reconcile petty cash float and capture journals in the accounting system.
  • Prepare cash book payments weekly or monthly.

General Financial Responsibilities

• Reconcile debtors and creditors sub-ledgers to the general ledger.
• Respond to ad hoc queries from auditors (financial and tax) and ensure the timely completion of audit requirements.
• Manage the processing of guarantees promptly by:
  • Sending standard guarantee forms to Project Managers for completion.
  • Submitting guarantee forms to banks and requesting standard wording.
  • Distributing guarantee wording to the Finance Director and Commercial Department for approval.
  • Sending draft guarantees to clients for approval.
  • Ensuring agreements are signed by all parties.
  • Distributing final signed agreements to Project Managers and clients.
• Lease agreements:
  • Follow up on expiring lease agreements.
  • Prepare monthly intercompany rental invoices in accordance with lease terms.
  • Prepare monthly rental invoices for DRA guesthouses per the property manager's schedules.
  • Ensure timely receipt of invoice payments.
• VAT:
  • Prepare VAT schedules and reconcile to the General Ledger.
  • Ensure timely payments to tax authorities or advisors.
  • Follow up on claims and prepare correspondence for advisors and tax authorities.
• OneStream:
  • Reconcile monthly management accounts with OneStream data.
  • Complete budgeting and forecasting using OneStream.
• WIPs:
  • Reconcile monthly WIP reports to management accounts.
  • Journalise results of reconciled WIP reports.
• Annual Financial Statements:
  • Assist in the preparation of annual financial statements.
• Procurement in SAGE X3:
  • Assist with invoice capturing for general and administration expenses on an ad hoc basis.
• Taxation:
  • Prepare monthly taxation calculations for income tax, deferred tax, and current tax.
  • Prepare journals for monthly tax entries.

Stakeholder Relations

• Conduct all interactions with stakeholders professionally and respectfully.
• Keep relevant stakeholders informed and updated on the status of the project's technical aspects.
• Ensure DRA remains the client’s engineering service provider of choice.
• Maintain customer confidence by protecting the confidentiality of financial information.
• Liaise with all stakeholders in a professional manner.

Personal Capabilities

• Take ownership and accountability for deliverables.
• Be proactive, results-driven,

Contact information

Yolanda Swart