SHE AND RISK OFFICER (FIXED TERM CONTRACT-12 MONTHS)
Operations
Accountable for quality, standards, service and desired outputs within inter-related functional areas of responsibility. May be responsible for work of others. This role will work with various closely related concrete variables, requiring an understanding of the theory or practices underpinning inter-related functional processes.
Job Purpose
This role will undertake onsite SHER responsibility, ensuring that safety and health risks and hazards are timeously identified and effectively mitigated. They will also ensure that appropriate preventative measures are put in place to avoid future recurrences of safety incidents.
Key Accountabilities and Outputs
SHER framework, initiatives and communications
Support with establishing and maintaining a SHER Framework of practices, processes, policies and procedures, standards and controls for application across on site.
Implement SHER awareness initiatives and communications
Assist with ensuring that all SHER practices, initiatives and communications are clearly defined and in a language that everyone can understand
Ensure SHER Compliance
Proactively identify on site activities that pose threats to workers' health and safety and order the suspension of such activities
Conduct regular inspections on site, identify non-compliance, near-misses, unsafe acts etc. and check compliance of workplace environments, equipment
Implement mitigations / corrective actions
Compile detailed safety reports as required
SHER Mitigating Actions
Recommend mitigating actions and if non-compliance is in direct violation of a specific policy, procedure or standard, escalate issue immediately
Assist with developing mitigating plans that are practical, focused and dedicated to rectify non- compliances, mitigate risks, and to prevent reoccurrences and future problems
Collaborate with Managers and Supervisors to institute mitigating, control and remedial actions to drive improvement in SHER compliance
Assist with conducting risk assessments
Adherence to the Quality, Food Safety, Health, Safety and Environmental Standards
Adherence to Standards: Ensure strict adherence to Quality, Food, Health, Safety and Environmental policies and standards.
Enforcement: Enforce all food safety and health regulations, policies, and requirements at all times to guarantee a secure work environment.
Personal Hygiene: Maintain exceptional personal hygiene as per the organization’s code of conduct.
Contamination Control: Raise awareness about potential physical product contamination and implement control measures to prevent it.
Health and Safety Measures: Take reasonable precautions to prevent health and safety hazards. Follow the prescribed incident reporting procedure in case of accidents.
Knowledge and Compliance: Stay updated with relevant business information, policies, processes, and procedures. Enforce compliance with legislative and statutory requirements, as well as GMP’s (Good Manufacturing Practices).
Training: Attend and enforce the implementation of learnings from training sessions related to Quality, Food Safety, and Health and Safety.
Housekeeping: Maintain high levels of cleanliness and orderliness within the work environment
General Business, Financial and People Management
Actively participate in operational planning and budgeting processes
Drive continuous improvement through streamlining and optimising relevant operational practices, processes and systems
Ensure adherence to operational and financial frameworks of practices, processes, standards and controls
Control cost and take the necessary action to mitigate any financial risks or non-compliance
Ensure that the right people capacity is in place and manage employee performance through effective and goal directed people leadership
Qualifications and Experience
Safety Qualifications / NQF level 6 (Essential)
Up to 6 years experience (Operational Execution) Health and Safety; Environmental; Risk Assessments; FMCG; Legal Compliance
MS Excel; MS Word; E Mail; MS PowerPoint
Key Qualities
Communication
Routine communication in connection with instructions, requests or normal work tasks
Problem Solving
Proactive identification of functional problems related to a specific process or policy, determine cause and impact, and choose the best alternative to solve the problem based on guidelines provided and an understanding of the theory or practices underpinning the problem.
Relationships Maintained
Seeks out sources of information, including trade associations, “best practice” companies, customers, peers, subordinates, etc
Finds ways to fast-adapt improvement ideas to work processes
Proactively seeks out resources, alliances, etc., needed to quickly introduce improvements
Legal and Ethical Conduct
Keeps current with all the laws and company policies that govern one’s work activities, or seeks counsel before acting
Conforms with all laws and company policies that govern one’s work activities
Keeps abreast of changes in standards applicable to one’s profession
Acts in accordance with conventional ethical and professional standards
Takes action to enforce legal, policy, ethical and professional requirements; exposes violations
Persuasiveness
Ability to persevere until an effective outcome is reached.
Takes into account another's viewpoint when stating a point.
Looks at all available avenues of influencing another's decision.
Looks for a win-win scenario when influencing another's decision.
Planning and Organising
Manages time effectively, ensuring effective completion of tasks under stressful deadlines.
Able to prioritise activities and resources, ensuring that results are achieved effectively.
Able to evaluate progress and make appropriate adjustments to initial plans, ensuring a successful outcome.
Collaboration
Helps others with their work.
Meets commitments to team members or others in the organisation.
Actively contributes to team discussions and the accomplishment of team work plans.
Shares expertise and resources to help others address their needs.
Seeks to include all those who can contribute to the most successful outcome and those who have a stake in the results.
Actively keeps all stakeholders informed.
Attempts to reinvigorate team processes when progress is lagging: stays engaged even when not in full agreement with the team’s direction.
