CORE PURPOSE OF JOB

The purpose of this post is to provide executive secretarial, administrative and office management and support to the DVC: Learning and Teaching. The Personal Assistant must ensure logistical efficiency of the portfolio, strategic engagement of existing and potential stakeholders of the University, prioritize demands of the portfolio in support of the leadership responsibilities of the portfolio.

KEY PERFORMANCE AREAS

• Provide secretarial support for meetings chaired by the DVC: Learning and Teaching.

• Receive, assist and process enquiries from all stakeholders.
• Manage the diary of the DVC: Learning and Teaching.
• Responsible for all travel, accommodation and venue arrangements and to ensure that requisitions are timeously uploaded on the financial system.
• Liaise with internal and external Higher Education sector stakeholders.
• Provide organisational and administrative assistance for conferences, seminars, as well as training and development programmes initiated by the office of the DVC: Learning and Teaching.

CORE COMPETENCIES

• Possess problem solving and critical thinking skills
• Maintain confidentiality and professionalism
• Understand the Higher Education Regulatory space

• Possess extensive experience in Ms Office Word, Ms-Excel, Ms-PowerPoint; ITS User skills; Finance iEnabler
• Possess skills for efficient communication with both internal and external stakeholders.
• Have a good understanding of Nelson Mandela University policies and procedures.
• Keep accurate records.
• Possess good interpersonal skills

REQUIREMENTS

M+3 or relevant NQF level 6.

At least 3 to 5 years’ work-related experience in higher education in which competency has been gained. Experience as a personal assistant or executive secretary will be an added advantage.