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Property Administrator (PropAdmin001)

Overview

Reference
PropAdmin001

Salary
ZAR17,500 - ZAR25,000/month + Provident Fund, Short term & Long term incentives

Job Location
- South Africa -- City of Cape Town -- Cape Town -- Parow

Job Type
Permanent

Posted
09 December 2025

Closing date
19 Dec 2025 21:59


Job Title: Property Administrator

Location:

City of Cape Town, Cape Town, Parow

Job Type:

Permanent, expected to work full-time hours.

Primary Industry:

Property and Real Estate

Secondary Industry:

Property and Real Estate

Salary:

ZAR17500 - ZAR25000 Per month

Benefits:

Provident Fund, Short term & Long term incentives

Puropose of the role:

The Property Administrator is responsible for the comprehensive administration of the Commercial & Retail Property Portfolios. Key duties include tenant, broker, contractor, and landlord liaison; the preparation of Offers to Lease and Lease Agreements; accurate entry of lease details into MRI; processing owner payments; and updating MRI notes regarding vacancies, lease renewals, and agreement finalization status.

Job Duties

  • Tenant & Owner Relations: Serve as the first point of contact, resolving all queries (rental, utilities, accounts) and managing reconciliations within 24 hours.
  • Leasing & Vacancies: Handle the full leasing cycle, including credit checks, preparing offers and lease agreements, and managing tenant vacating and vacancy schedules.
  • Financial & Reporting: Execute monthly financial closings, run owner statements and management reports, process owner payments, and manage budget reforecasting.
  • Portfolio Administration: Oversee maintenance coordination, manage contractor work orders, ensure accurate data on the property management system (MRI), and assist with general administrative duties.
  • Compliance & Systems: Ensure all lease documentation and FICA compliance is complete, accurately capture all data in MRI, and manage annual file archiving and audit processes.

Minimum Requirements:

  • Education & Certification: Grade 12 / Matric. Relevant qualification. Completion of the SAPOA Basic Property Programme will be beneficial.
  • Technical Proficiency: Proven computer literacy with advanced, hands-on experience in the MRI property management system. Strong numeracy and financial acumen.
  • Core Experience: Demonstrable (3-5 years minimum) property administration experience and qualifications.
  • Key Competencies: Exceptional written, verbal, and interpersonal communication skills. Highly organized with a customer-focused attitude and the ability to adapt to varying work demands and environments.
  • Client Service: A high degree of sensitivity to client and tenant needs.
  • Work Ethic: Willingness to work additional hours as required by business needs.


Contact information

Jason