Job Title: Company Secretary Administrator

Location:

Johannesburg Metro, Johannesburg, Johannesburg North

Job Type:

Permanent, Full-Time

Primary Industry:

Engineering

Secondary Industry:

Mining

About DRA

DRA Global Limited (DRA or the Company) is an international multi-disciplinary engineering, project delivery and operations management group, predominantly focused on the mining, minerals and metals industry.  The Group has an extensive track record spanning four decades across a wide range of commodities.  DRA’s teams have deep expertise in the mining, minerals and metals processing industries, as well as related non-process infrastructure such as, water, and energy solutions. DRA covers all major mining centres with offices across Africa and the Middle East, North and South America, and Asia-Pacific. 

Primary Purpose of this role:

The Company Secretary Administrator will provide administrative support to the EMEA legal Department. This role involves managing corporate governance, regulatory compliance, board management, secretaryship and administrative functions, particularly focusing on subsidiary companies throughout Europe, Middle East, and Africa (EMEA) regions. The Company Secretary Administrator will work closely with the DRA Group Assistant Company Secretary in supporting EMEA boards and internal departments to ensure compliance and efficient corporate administration within the EMEA region.

Required Qualifications:

• Grade 12 (essential)
• A degree in Law/Business Administration (advantageous)

Key responsibilities:

Board and Committee Support and administration

• Assist in the preparation and distribution of board and committee meeting agendas, minutes, and materials for the EMEA region.
• Prepare board packs, ensuring all necessary documents and materials are compiled and distributed in a timely manner.
• Assist with drafting minutes for board and committee meetings, maintaining accurate records.
• Assist in the management of committees, including drafting and updating terms of reference, developing work plans.
• Liaise with various departments to prepare for board or committee meetings, ensuring all relevant documentation and information is available timeously.

Corporate Governance and Compliance:

• Assist with the incorporation and winding-up/deregistration of subsidiary companies across the EMEA regions, liaising with the Group’s Finance, Legal, Risk and Compliance, and Tax teams.
• Maintenance of the online database (e.g., Entity Keeper, SharePoint) of Group-wide subsidiary company information.
• Draft ordinary and special resolutions and circulate resolutions for signature.
• Maintain registers of resolutions and actions, ensuring all records are accurate and up to date.
• Prepare and maintain annual board, committee, and shareholder meeting calendars for subsidiary companies.
• Manage director changes for the EMEA region, including liaising with consultants and preparing all necessary documents to note resignations and appointments of new directors. Collate all documents required for noting these changes with the appropriate registry.
• Assist with the accurate and timely lodgement of CIPC filings and advise on compliance with CIPC requirements and processes.
• Provide subsidiary information to finance, legal, tax, and business development teams for various purposes, including financial reporting, project tenders, and bank and client KYC/AML enquiries.
• Handle the preparation and filing of annual returns for all subsidiary companies in the EMEA region. Correspond and coordinate with external consultants to ensure necessary and timely lodgements of these returns. Coordinate with the accountants and payroll teams for payment of relevant invoices.
• Manage and fulfil beneficial ownership requirements for all entities, prepare relevant beneficial ownership letters to stakeholders, ensuring accurate and up-to-date records in compliance with regulatory requirements.
• Support group external audits – Social equity, financial, and environmental audits i.e. BEE, financial audits.

Research and Regulatory Awareness:

• Be able and willing to research jurisdictional requirements regarding dividend payouts in different EMEA jurisdictions, board composition, compliance standards, and other corporate governance issues.
• Stay updated on relevant changes in laws and regulations affecting the company and its subsidiaries across different jurisdictions within the EMEA region.

General Administrative Support:

• Provide overall assistance, including clerical and administrative tasks.
• Work closely with internal stakeholders including Treasury, Finance, Payments, Tax, Legal, and Projects Operations.
• Act as a point of contact for internal and external stakeholders regarding corporate governance and compliance matters.
• Manage and organise corporate documents, ensuring secure and efficient storage and retrieval.
• Draft and review correspondence, reports, and other documents as required.
• Ensure the confidentiality and security of sensitive information.

Experience:

• Administrative experience 3 + years (essential)
• Company Secretarial 1 + years (advantageous)

Knowledge and Skills:

• Regulatory compliance and understanding of Companies Act across various jurisdictions (advantageous)
• Familiarity with online databases and document management systems (e.g., Entity Keeper, SharePoint) (advantageous)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) (essential)
• Confidentiality and discretion in handling sensitive information (essential)

Working Conditions:

• Fast-paced environment with multiple deadlines to manage

Contact information

Yolanda Swart