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Administrative Receptionist
(AR - 23/07/2025)
Overview
Reference
AR - 23/07/2025
Salary
ZAR0 - ZAR10,000/month
Job Location
- South Africa -- Kwazulu-Natal -- Durban
Job Type
Permanent
Posted
16 July 2025
Closing date
23 Jul 2025 22:59
JOB DESCRIPTION
Position: Administrative Receptionist - KwaZulu-Natal (KZN) Region
Department: Finance
Main Purpose
The Administrative Receptionist will manage regional and national landlines and perform various administrative functions at our KwaZulu-Natal (KZN) office.
The primary responsibilities of the Administrative Receptionist include:
- Answering and directing phone calls in a polite and professional manner
- Greeting visitors warmly, screening all individuals entering the premises
- Maintaining a clean and organised reception area and common spaces at all times
- Operating standard office equipment, including printers and toners
- Recording detailed and accurate records of visitor requests and incoming calls
- Receiving deliveries and sorting and distributing incoming mail
- Managing board room bookings
- Metro-filing and organising workspace
- Assisting with issuing fuel requisition slips and reconciling when the Office Assistant is unavailable
- Capturing licences for new drivers
- Providing general assistance with office functions and gatherings
- Assisting with facilities (office) administration tasks, including communicating with KZN staff on office-related matters
- Managing stationery orders and issuing stationery to staff
- Issuing slips for the Builders Account
Work Conditions
- Office-based
- Extended and irregular work hours may be required to meet deliverables
Competencies and Minimum Requirements:
- Grade 12 or equivalent
- Relevant degree/diploma is advantageous
- 2-3 years of relevant experience in an office environment
- Experience working within a financial and procurement department is beneficial
Technical Skills
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Computer Literacy:
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Proficient in MS Outlook and other applicable software
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Data Analysis:
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Excellent reconciliation skills and proficient in Excel
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Technical Experience
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Solution Driven:
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Identifies and resolves problems effectively and efficiently
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Performance Driven:
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Strong attendance record, deadline-oriented, and able to work under pressure
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Manages Pressure:
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Handles work-related stress and difficulties, remains optimistic and persistent
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Ethics:
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Demonstrates principles of decent human conduct and adopts organisational values and standards of professionalism
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Independent:
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Able to work independently and with minimal supervision
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Attentive to Detail:
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Thorough and pays attention to all aspects of tasks
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Time Management:
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Efficiently plans and prioritises tasks to meet deadlines
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Writing and Reporting:
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Writes clearly, succinctly, and logically in a professional manner
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