We are looking for a meticulous and highly trustworthy Assistant Sales Administration Manager to serve as a right-hand support to the Sales Admin Manager of our client. This person will take primary responsibility for all operational aspects of sales administration — ensuring clean, compliant processes around quoting, tendering, record-keeping, and internal reporting. This is a hands-on, control-focused role ideal for someone with a strong commercial background who thrives on structure, accuracy, and accountability.

Responsibilities

Quotation & Tender Controls

• Manage the full lifecycle of quotations and tenders submitted, ensuring all are documented, version-controlled, and traceable.

• Ensure all submitted quotes are accompanied by the necessary supporting documentation (e.g., three comparative quotes, internal approvals, customer-specific terms).

• Maintain a Quote & Tender Register, including submission dates, status updates, and outcome tracking.

• Implement and manage document control systems to archive all quotation and tender-related files in an orderly, retrievable manner.

Sales Operations Reporting

• Record and maintain weekly and monthly sales statistics segmented by marketer, division, and fleet category.

• Coordinate with the Sales Team to ensure consistent and timely data submissions for sales tracking.

• Generate standardised internal dashboards or spreadsheets that monitor quote volumes, success rates, and pricing trends.

System & Process Governance

• Work with the Sales Admin Manager to roll out systems and standard operating procedures (SOPs) across all divisions.

• Ensure that all quotation and pricing entries are accurately captured and updated in the TMS or relevant platforms.

• Conduct regular checks and internal audits of sales-related data for consistency, integrity, and alignment with customer contracts.

Administrative & Contractual Support

• Maintain and update the Sales Database in line with monthly fuel pricing and contract clauses.

• Liaise with Sales personnel to ensure compliance with administrative requirements before submission of any quote or proposal.

• Serve as the first line of quality control for all commercial documentation flowing through the Sales Admin office.

Skills:

• Highly organised and able to enforce system discipline.

• Honest and discreet with access to sensitive operational data.

• Strong sense of ownership and responsibility.

• Detail-oriented with excellent follow-through on deadlines.

• Process-minded and capable of designing checklists, templates, or control systems.

Qualifications:

• Bachelor of Commerce (BCom) or equivalent commercial qualification (essential).

• 2–4 years of experience in a sales support, operations, or commercial admin role.

• Advanced MS Excel skills (filtering, formulas, formatting, pivot tables).

• Familiarity with quotation workflows, internal compliance, and tender submissions.

• Experience working in or with transport/logistics operations (advantageous).

Contact information

Tamlyn