**Position Summary**

We are seeking a highly organised and presentable individual to join our team as a Junior Receptionist and Facilities Coordinator. This entry-level position will primarily focus on reception duties, with additional responsibilities in facilities and logistics coordination. The ideal candidate will be eager to learn and have a professional attitude.

Essential Duties and Responsibilities

Reception Duties (Primary Function):

• Greet visitors and clients professionally and manage sign-in procedures
• Answer, screen, and redirect phone calls
• Maintain a tidy and welcoming reception area
• Manage meeting room bookings and coordinate basic front office needs
• Receive, sort, and distribute mail and deliveries
• Monitor and order front office and reception supplies
• Handle general queries and direct them to the appropriate departments
• Provide administrative support to the Operations team when needed

Logistics & Facilities Admin Support:

• Assist in overseeing basic office services (cleaning, pest control, water refills, etc.)
• Support the allocation of parking bays and access card management
• Help track office facility needs (coffee machines, fire extinguishers, etc.)
• Liaise with service providers for scheduled maintenance (e.g. pest control, cleaning)

Qualifications and Experience

The ideal candidate for this position will have previous experience in reception and/or general office administration. A basic understanding of logistics or facilities coordination is also advantageous. Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint, is required.

Knowledge, Soft Skills & Abilities Required

• Strong communication and interpersonal skills
• Well-presented and professional attitude
• Able to multitask and work in a team
• Willingness to take direction and learn new systems
• Ability to adapt to all relevant systems
• Organised and detail-oriented
• Good communication skills to inform relevant management with updates
• A willingness to work overtime as and when required
• Time management skills
• Updating relevant systems
• Creating supporting documentation and checklists

Character Traits

Contact information

Bernadien Daya